Reconciliation & Account Analyst

Location: Jersey City, NJ

Type: Full Time

Min. Experience: Mid Level

Vestmark’ s BPO SMA Operations team is looking for an Associate to support our Reconciliation/Administration  team. As a Reconciliation/Account Administrator, the candidate will be responsible for supporting the SMA business by ensuring cash, transactions, and positions are reconciled daily, and all trades are communicating accurately and within the specified timeframes. The Reconciliation team is responsible for ensuring the data in the accounting system is accurately maintained for trading. Admin responsibility will be to enter client and account data into the Vestmark system, modifying an existing account or terminating an account. An important part of this function is processing additional deposits and client withdrawal requests. The Reconciliation/Admin Associate will build relationships across Operations, and external vendors. Lastly, the candidate will be responsible for ensuring all SLA’s are followed .


The SMA Reconciliation Team is responsible for ensuring all accounts are reconciled daily.




  • Gain a high understanding of the team’s processes, sponsor relationships, and vendor systems used to support SMA.
  • Perform account level reconciliation – Cash, Positions, transactions, tax lots
  • Perform account maintenance functions including: New account setup, Terminations, contributions/withdrawals, tax harvests.
  • Identify & resolve individual account discrepancies accurately and efficiently, to ensure systems are ready for trading
  • Communicate Trade allocations to various sponsors, addressing any issues as they arise
  • Participate in special projects as the need arises to accommodate new products and platforms.
  • Work collaboratively with team and sponsors to resolve exceptions




  • BA/BS is required
  • Ability to work independently and demonstrate good judgment
  • Familiarity with Vestmark, APL system is preferred
  • Computer proficiency in Excel
  • Ability to work effectively in a team environment
  • Strong communication and organizational skills
  • resourceful, personable, technical, flexible, independent.
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